My Tasks

"My Tasks" is where you can manage all your PCF requests. This section will be empty, when it's the first time using Mattermaps.

You can always keep track of your tasks by filtering the Status column.

Find tasks with the free-text search function on the left. You can search company names or filter and sort from the header of the table.

You can also bulk assign multiple new tasks to a reviewer to the same Procurement Manager or LCA expert. Simply do that by clicking on the checkbox to the left of each task, and an "Manage Assignee" button will be activated.

My tasks has three different sections:

Product Tasks

Product Tasks are the PCF requests that you received from your customers. The number in the brackets, only indicates tasks with the status "New" and/or "Assigned".

Once you open a PCF request (Product Task), you will find 4 different tabs at the top section:

Request overview tab: shows a summary of the customer's request, here you can continue with "Proceed to share PCF" button to go to the next tab or if you don't want to respond to this request you can simply click on "Deny Request" button. If you would like to deny the request, a dialog box will appear for you to put the reason for denying the request.
Link Product tab: is the next tab once you click "Proceed to share PCF", here you need to select the correct product within your list of products added into the product portfolio.

Once you link the correct product with the task, you will see the available PCFs that have been created for this product under "PCF Info" tab. You can choose your preferred PCF and click "Share PCF" button.

Comments tab: If you would like to add a comment and communicate with your customer, you can use this section. Please note that each comment added will trigger an email to your customers.
History tab: logs all the actions performed under this task.

When a supplier denies a request there is no action to be done on your side. If the component request has the "NEW" status then the customer has the chance to cancel it.

Company Admins, Product Managers and LCA experts, can assign other Product Managers or LCA experts to answer a specific PCF request. You can also see who created the task on the right side under the "People" section on the right.

You can bulk manage tasks, by bulk assigning multiple new tasks to the same Product Manager. Simply do that by going to the Product Tasks and clicking on the checkbox to the left of each task, and an "Manage Assignee" button will be activated.

Even if a PCF has been rejected by your customer, you could still share another PCF to the same task. However, you cannot share the previously rejected PCF, you will need to create a new PCF, then share the newly created one.

Once you share a PCF, you have a chance to withdraw it if you have made any changes.

Trouble Shooting

I get an error when trying to add a product

Having issues creating a Product?

What is a Product Identifier Type?

A product identifier type is a classification or category that helps to uniquely identify a product. It is a specific attribute or characteristic used to distinguish one product from another. Some examples for product identifier types: Material ID, Universal Product Codes (UPC), International Standard Book Numbers (ISBN), Global Trade Item Numbers (GTIN), Stock Keeping Unit (SKU Code), Chemical Abstracts Service (CAS Code).

These identifiers play a crucial role in managing the different products in an organization.

Why do you get an error while adding a Product or when you want to link a Product in your Product Tasks?

As you have just signed up, there is no data on Mattermaps yet. It needs to be fed with data in order to start sharing /requesting PCF.

Steps to take to answer the PCF request coming in from your customer:

1- Open the Product Task (the request received from your customer).

2- Review the Request Overview tab. Try to understand what is requested, in which format, from which location etc.

3- Click "Proceed to Share PCF". You will see the below screen /error:

This means, in order to share the PCF, first you need to create a product.

4- Click "Add Product", once clicked you will see the below page:

5- This means you need to first add the product identifier type in order to create your first product.

6- Click on "Add Product Identifier". You will be directed to Company Configuration page to add a Product Identifier Type.

7- Simply Click on "Add Identifier" button and type in the product identifier type or types. You can add multiple identifier types and you can make those additional identifier types mandatory as well if needed.

Having issues creating a product?

Company configuration

Basic information about your company can be created and changed easily via the Configuration section by the Company Admin.

User Management

User Management: here you can invite other users to join your Mattermaps company account. This can be done in bulk or manually.

Product Portfolio

In the Product Portfolio panel, once expanded, you can add the information for your products, such as Factories, Business units and Product Identifier Types.

In the Factories section you can add all your manufacturing locations, this is an important step and must be done before you start adding products to your Mattermaps account. A Factory is the name of a city/country of the different manufacturing locations / factories of the company.

In the Business Unit section previously, you had the possibility to create business units. A business unit is an organizational division or department within a company that can be assigned to product managers and product families. Business units have been migrated to Access management, if you don't see it, you need to become a premium user to continue using it. You can learn more about it here.

In the Product Identifier Type, you can assign a unique code type used within the organization for your products, and align these "types" according to the company’s internal systems. This does not represent your Product ID or Product Name. This is the description of the type of Product you need to create a PCF for. Examples: CAS Code, SKU Code, Article Number or Product ID.

Additional Knowledge

Product Identifier Type in detail

What is a Product Identifier Type?

- Material ID

- Universal Product Codes (UPC)

- International Standard Book Numbers (ISBN)

- Global Trade Item Numbers (GTIN)

- Stock Keeping Unit (SKU Code)

- Chemical Abstracts Service (CAS Code)

These identifiers play a crucial role in managing the different products in an organization.

Why do you get an error while adding a Product or when you want to link a Product in your Product Tasks?

As you have just signed up, there is no data on Mattermaps yet. It needs to be fed with data in order to start sharing /requesting PCF.

Steps to take to answer the PCF request coming in from your customer:

1- Open the Product Task (the request received from your customer).

2- Review the Request Overview tab. Try to understand what is requested, in which format, from which location etc.

3- Click "Proceed to Share PCF". You will see the below screen /error:

This means, in order to share the PCF, first you need to create a product.

4- Click "Add Product", once clicked you will see the below page:

5- This means you need to first add the product identifier type in order to create your first product.

6- Click on "Add Product Identifier". You will be directed to Company Configuration page to add a Product Identifier Type.

7- Simply Click on "Add Identifier" button and type in the product identifier type or types. You can add multiple identifier types and you can make those additional identifier types mandatory as well if needed.

Procurement

In the Procurement panel, once expanded you can find the Component Identifier Type and the Supplier Identifier Type sections. Here is where you can assign a unique code type used within the organization for your suppliers and your components, and align these "types" according to the company’s internal systems.

Network Connections

Network Connections : If you would like to activate PACT or Catena-X EDC Connector on your Mattermaps account. You can Request those Feature. You can learn more about Network Connections below.

Learn More about Network connections

API Management

API Management : if this is applicable for your company, you will have access to the management section for your company’s APIs automated data integration. Otherwise, you will have to request the API feature.

Learn more about Mattermaps APIs

Partner Network Directory

The Partner Network is designed to help you connect with companies that are already on Mattermaps. Note that it does not replace the process of inviting suppliers who are not yet on the platform.

Find companies using the search bar by entering the Company Name, Mattermaps ID, or other company specific identifiers like Tax IDs or DUNs. Additionally, you can filter companies by country, industry, and company type. It is not possible to search for companies in bulk.

You have the option to send a message to companies first or directly connect with them. Before a connection is established, the receiving company must consent your invitation. Only Company admins receive emails and can approve or reject connection requests. Once accepted, you can continue with adding the company as a supplier and start requesting PCFs.

The panel on the left allows you to view invitations you've sent and received, as well as current connections. Sort connections by newest or oldest, and manage ongoing conversations in your messages. Messages appear in chronological order, with the newest at the bottom.

Deleting my company account

When using Mattermaps your data privacy is our priority. You can delete your company's information easily.

First, remember that only company admins can delete the company information in Mattermaps. Therefore, if your user doesn't have those rights please request your company admin to delete the account.

Navigate to the Company information section, choose Company Settings. Scroll down, on the bottom of this tab you will find the option to Delete my entire company account from Mattermaps.

Component Tasks

Component Tasks are the PCF requests you sent to your suppliers for specific components. The number in the brackets, only indicates tasks with statuses "PCF received" and/or "Under review".

At the top you will see,

Request overview tab: showing your message to the supplier, and an overview of your request vs supplier's PCF shared in a dialog box. Once your request is answered, this is where you can view the PCF details that your supplier has filled out. Simply click "Proceed to view PCF" button and you can choose to accept the PCF or reject it and send it back to your supplier. You can see who created the task and assign it to be reviewed by a member of your procurement team or by the LCA expert, by extending the "People" section on the right.

If you have received PCFs from your suppliers, you have the possibility to bulk download received PCFs. Simply navigate to "Component Tasks" and you will be able to see the "Download" button on the right side, select "Available PCFs" from the drop down and choose the preferred format.

You also have the option to Bulk Cancel Requests. Simply select the tasks you wish to cancel, by clicking on the checkbox on the left. You will see the option "Cancel Request".

Verification Tasks

Verification Tasks are those requests that you have sent to your third party certifiers requesting a verified PCFs. The number in the brackets, counts "completed" and/or "denied" tasks. The counter shows unopened tasks and decreases when a task is opened.

My Tasks statuses

In My Task section there are multiple status, in the table below you can find a quick reference of what each means

Product Tasks:

Status	Meaning
New	Your customer recently send you a new task
Assigned	This task is assigned to someone in your team, and is waiting to be answered by sharing a PCF
PCF Shared	This task has been responded, a PCF has been shared with your customer, however you customer has not yet taken a decision to accept or denied the information you sent
Denied	This task has been responded, and your customer has denied the information you sent. This means your customer won't use your data in their PCF calculations. Denied tasks can be the result of wrong data being sent. We recommend you reach out to your customers, using the Comment function to get more clarifications
Completed	This task has been responded, and your customer has accepted the information you sent. This means your customer will use your data in their PCF calculations
Withdrawn	This means that you or your team has recalled or withdrawn the PCF shared. This action is only available until the task if rejected or accepted
Cancelled	This task or request has been cancelled, by your customer. It may mean that they don't need it anymore or that there was an error when requesting it. We recommend you reach out to your customers, using the Comment function to get more clarifications

Component Tasks:

Status	Meaning
New	You or your team has sent a new request to your supplier
Under review	Your suppliers has assigned this request to a reviewer on their company and it's now processing it
PCF Received	This task has been responded, a PCF has been shared with you, however you or your team has not accepted the data yet. It's important that you must accept the PCF to use it on your components calculations.
Denied	This task has been responded, and your supplier has denied the PCF request. This means your supplier won't share PCF information with you. We recommend you reach out to your supplier, using the Comment function to get more clarifications
Completed	This task has been responded, your supplier has shared PCF data and you or your team have accepted the information they sent. You can now use the data in their PCF calculations.
Rejected	This means that you or your team has rejected the PCF your supplier shared.
Withdrawn	This status means that you supplier shared PCF information with you. However before that information was accepted or rejected, they have decided to withdraw that information, and you won't be able to use it on your calculation. We recommend you reach out to your supplier, using the Comment function to get more clarifications
Cancelled	This task or request has been cancelled, by you or someone in your team. Your supplier will also see this status We recommend you reach out to your suppliers, using the Comment function to get more clarifications

Verification Tasks:

Status	Meaning
New	You or your team has sent a new request to your verifier/certifier
Completed	Your request for third-party verified PCF, is now completed. Your company has been granted a "Verified PCF" by your verifier/certifier
Denied	Your request for third-party verified PCF, denied. Your company will not receive "Verified PCF" by your verifier/certifier. For clarification and questions we recommend reaching out to your verifier/certifier via the Comment function

Home

Public Sharing

Mattermaps

My Tasks

Product Tasks

Company configuration

Company Information

User Management

Product Portfolio

Procurement

Network Connections

API Management

Partner Network Directory

Deleting my company account

Component Tasks

Verification Tasks

My Tasks statuses

On this page

Contact Us

Legal

Branding

Productivity Tools

Employee Personal Links

Risk Management

Certifications

Germany

UK

West Coast

East Coast

To customize your company data, click on the gear icon at the top bar and then open the Company Configuration settings. Here you find on the left side panel all your Configure settings:
Choose the option you would like to explore from the options below:
To exit the Company Configuration, from the top bar, select "Go to module" then choose "PCF Exchange".

Home

Public Sharing

Mattermaps

My Tasks

Product Tasks

Company configuration

Company Information

User Management

Product Portfolio

Procurement

Network Connections

API Management

Partner Network Directory

Deleting my company account

Component Tasks

Verification Tasks

My Tasks statuses

On this page

Related Articles

Contact Us

Legal

Branding

Productivity Tools

Employee Personal Links

Risk Management

Certifications

Germany

UK

West Coast

East Coast